NATIONAL AD CONF-"Time Saving Ideas"

Karl Heimbach/AD @ Col Zadok Magruder HS (Maryland)
2100 students
$30 participation fees
pay for parking
24 high schools in county

1. BULLETIN BOARD outside of office:
daily news, forms due, tryout info, ticket info, indoor practice schedule, note where to find you, fundraising info, place to leave messages for you

2. FORMS FOUND ON AD DOOR:
bins posted on door with diff forms

3. ELECTRONIC MESSAGE BOARD:
linked to computer, post schedule of games/events, changes in schedule (flashing lights), important announcement and reminders

4. DISPLAY CASE NEXT TO OFFICE W/ IMPORTANT INFO:
practice schedules, team schedules, coaches directory, NCAA info, school/bell schedule, indoor practice schedule, required forms and start dates for all seasons, important websites

5. ORGANIZED BULLETIN BOARD (could put in 3-ring ntbk):
find most info w/in 1 min
list sports by season
state playoffs dates
reschedule games checklist
booster club directory
officials, commissioners and assignors
school phone numbers
coaches directory
county AD directory
sports directors
financial codes
police numbers
newspaper/transportation/other often used phone numbers
school year calendar
charter bus list

7. DETAILED WALL CALENDAR (can also do this on the website):

8. FILING CABINET:
4 level filing cabinet w/ TV on top to watch weather reports
laminater-laminate passes
Level 1: AWARDS: file awards in alpha order/bars in back, certificates in front
Level 2: FOLDERS: monthly financial papers/one for income and one for expenses, SPORTS: each sport/each coach/TOPIC: alpha order & clean 2x/yr beginning of each semester
Level 3: VARSITY LETTERS/YEARS FOR BANNERS
Level 4: JUNK DRAWER: stationary Items, tools for quick repairs, hooks for banners, hooks for goal posts, nails, screws, tape, bull horn, diff types of screw drivers, paint brushes, security tape, duck tape, portable carpet sweeper

9. ATHLETIC WEBSITE
new idea: include a quarterly article from the AD